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Establishment Unit
 
 
Functions of the Establishment Unit
Organizational Development Intervention (OD)
 
 
Role of the Unit
The role of the Estabishment Department is mainly to analyse the working conditions under which public officers, ministries and departments operate, i.e. the financial, physical, material and human resources available to carry out their functions. This is most often accomplished by conducting management audits, surveys, studies and investigations into the staffing, structure, organization and management of ministries and department and to make recommendations likely to contribute towards the development of an action-oriented and operationally effective, efficient and dynamic Public Service; including a well motivated, results-oriented work force. In short, the Department is responsible for the coordination of general organization and management development activities in the Public Service
 
Function and Objectives
 
  1. To examine and evaluate the staffing, structural, organization and management proposals of Ministries and departments and to make policy recommendations
  2. To collect, compile and maintain proper records on the staffing, structure and organization of ministries and departments and to keep such data current.
  3. To provide information and advice to the Permanent Secretary, Ministry of the Public Service, and the various Public Service Committees on matters relating to the staffing, structure and organization of ministries and departments.
  4. To administer policy directives of Cabinet and to ensure the effective management of the Government Housing and Office Accommodation Programme.
  5. To recommend appropriate classification of posts to be created or activated by Cabinet, to evaluate requests from Permanent Secretaries and Heads of Departments for upgrading classification, reclassification or redesignation of posts and to provide advice on related matters.
  6. To analyze inventories of furniture and equipment and to make recommendations in respect of quality, quantity and the introduction of appropriate technology
  7. To conduct work studies and work measurement exercises, prepare job description or design jobs which simplifies work and contribute to job satisfaction and enrichment
  8. To prepare and update organizational and staff position charts for ministries and departments and the Public Service as a whole. publication of operation manuals
  9. To review management systems and operating procedures, including documentation and
  10. To investigate problems with effective organizational efficiency and effectiveness, monitor the operations of ministries and departments, identify problem areas requiring attention and to recommend feasible solutions.
  11. To perform manpower and management audits and to draw up manpower plan proposals.
  12. To review policies on Housing, Relocation Allowance, Increment System.
  13. Maintain and supervise FINMAN/SMARTSTREAM Project of the Public Service.

 
    
 
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